All stands at SBC Summit Rio 2026 are ‘‘Space only”. Space Only Booth means you have rented a space on the exhibition floor. There is no walling, floor covering or booth fittings provided, therefore, you are responsible for organising all of this at your own cost. The design of your booth is your responsibility and must be such that it can be erected and dismantled within the time available; please refer to the exhibition timetable for the build-up and breakdown schedule and in accordance with the booth build regulations.
All booths will require complete outside walling. It is the responsibility of the booth owner to complete and not the neighbouring companies responsibility.
When you arrive on-site the area of the booth will be marked out on the venue floor. It is your responsibility to ensure that the booth is built to the correct floor markings. If you are unsure of these please contact the organiser’s office before commencing build.
The maximum stand height is 6m tall, you are permitted to have rigging in addition, however, the height of the stand + rigging should not exceed 8m tall. This is measured from the venue floor to the top of the banner / truss.
Rigging is limited in Rio Centro, due to the weight loadings of each arial point. Please take this into consideration when creating your stand designs. In Pavilion 4; the weight per aerial point is 45kg.
All rigging MUST be carried out by Rio Centro and MUST be signed off by them. Please check the instructions for rigging structures and send all the requested documents through the virtual shop – rigging section, or to cabos.riocentro@glbr.com.br, whenever the project is approved, we will charge the price on the SBC Store:
Brazilian Company: https://sbc.4foreverything.com/en/fair/sbc_br_rio_2026
International Companies: https://shop.4foreverything.com/en/fair/sbc_rio_2026
Please note that the last day for rigging contracting is February 6th, if the project is sent afterwards or is incorrect, we cannot guarantee the installation.
The following regulations must be adhered to when designing and building a space only booth, it is your responsibility to pass this information onto your contractor:
- The maximum stand height is 6m tall, you are permitted to have rigging in addition, however, the height of the stand + rigging should not exceed 8m tall. This is measured from the venue floor to the top of the banner / truss.
- Rigging is limited in Rio Centro, due to the weight loadings of each arial point. Please take this into consideration when creating your stand designs.
- In Pavilion 4; the weight per aerial point is 45kg Hanging banners above your booth are only permitted for stands bigger than 5 x 5m or 25sqm or over. No hanging banners are permitted for stands smaller than this.
- All rigging must be positioned with a minimum 1 metre gap from the neighbouring stand
- All banners must not exceed the dimensions of your stand
- All ground based constructions must be completely free standing. It is not permitted to have any ground based walling supported via the venues rigging points.
- All booths will require complete outside walling of their booths. It is the responsibility of the booth owner to complete and not the neighbouring companies responsibility.
The exhibitor, under penalty of responsibility, must strictly fulfil the following standards for the assembly and disassembly of the stands, on the terms and conditions specified, without prejudice to absolute compliance with the technical standards of safety established by ABRACE - Brazilian Association of Scenography and Exhibition Stands
Any open side of a stand space must remain at least 50% unobstructed by solid walls or structures. This requirement ensures clear sightlines across the show floor and supports fair visibility for all exhibitors. Where a larger wall does not adversely impact neighbouring stands or overall visibility, concessions may be granted at the Organiser’s discretion. Contact events@sbcgaming.com with any questions
Dividing walls must be built between your booth and adjoining booths, extending to the boundaries of your booth. Any exceptions must be agreed in advance with the Organiser.
You must supply walling to your own booth and not use the back walls provided by other booths.
All booth construction must be completely self-supporting and no fittings or painting may be made to any part of the venue structure.
All cladding of columns must be self-supporting and access must be made available to any services on these columns.
No part of the booth construction, including rotating signs, or any exhibits may protrude into the gangways or over neighbouring booths.
No item of display may project over the perimeter of the booth into the gangways.
All booth construction and displays must be made from fireproof materials and installed to the satisfaction of the authorities.
All lockable doors to store rooms, kitchens, meeting rooms, etc must have a vision panel in case of an emergency.
Platforms must be of a strength and stability sufficient to carry and distribute the weight of booth fittings and exhibits with regard to the loading limits of the venue floor.
Any booth incorporating a platform or raised floor, must ensure the booth is easily accessible to any wheelchair dependent visitor. You must either install a ramp with the inclusion of handrails fitted either side or make sure there is someone available on the booth space to assist.
Open corners of booth floors and platforms should be splayed, rounded and angled, if not protected by heavy exhibits, to avoid sharp corners and tripping hazards
Professional scale drawings showing all proposed constructional details must be submitted and approved prior to the build-up of the show.
A method statement, risk assessment, a copy of your insurance certificate and health and safety declaration must be submitted with your booth drawings.
Any presentations / demonstrations likely to interest large groups of visitors must be located towards the centre of the booth and clearly shown on booth drawings.
The design of your booth must be such that it can be erected and dismantled within the time available.
Please ensure any part of your booth which backs onto a neighbouring booth and is on show, has been finished to a good standard and not left unfinished
If you intend to do construction work on-site please be considerate to others. Please do not off-load, work or paint in other peoples’ booth areas as this can be a source of irritation to fellow exhibitors arriving to set up their booth.
The use of liquefied petroleum gases inside the building is strictly prohibited.
You are responsible for the actions of any contractor you employ to work for you and will be held responsible for misconduct by them. Any damage caused by your contractors will be charged directly back to you.
It is your duty to ensure ALL booth items and waste is removed from your booth at the end of breakdown. Any excessive waste will be charged directly back to you.
All electric supply must be ordered through the venue appointed contractor, and can be ordered through the SBC Store:
Brazilian Companies:https://sbc.4foreverything.com/en/fair/sbc_br_rio_2026
International Companies: https://shop.4foreverything.com/en/fair/sbc_rio_2026
- When submitting your project, it should indicate the exact location of the points of energy and load with the quantity on KVa’s to be used.
All electrical wiring, plumbing, data, sound and projection (or similar) shall be made under the suspended floor of the complex.
Waste
It is your duty to ensure ALL stand items and waste is removed from your stand at the end of breakdown. Any excessive waste will be charged directly back to you. Should you need to dispose of excess waste, please arrange accodingly through the SBC Rio Store:
https://sbc.4foreverything.com/en/fair/sbc_br_rio_2026 (Brazilian Companies)
https://shop.4foreverything.com/en/fair/sbc_rio_2026 (International Companies)
Dilapidations
Please do not attach anything to the fabric of the building and take care when constructing your booth, as any damage caused by paint, stickers, nails, screws, etc, will be charged to you.
If you have hired an uncarpeted hall, please mention that a charge will be made for any carpet tape left at the end of the event.
You have a legal obligation to build your booth to the required standards of the venue and local authority. To ensure that you are building your booth to the correct regulations, professional scale drawings showing all proposed construction must be submitted and approved.
SBC has appointed PUDIM as the health and safety partner for the event. PUDIM will review all space-only stand plans and supporting health and safety documentation. All exhibitors with space-only stands, whether using a contractor or building their own stand, must pay a Stand Plan Inspection fee of £140. Payment and stand documentation can be submitted directly through the Virtual Shop.
The design of your booth must be such that it can be erected and dismantled within the time available. A method statement for the construction process must accompany these plans along with a risk assessment and health and safety declaration. The Organiser reserves the right not to allow the build of your booth to begin if plans have not been submitted and approved prior to the show.
Please upload a complete set of your plans (which include all measurements), method statement and risk assessment to the Virtual Shop for approval. Once the booth plans have been approved, you will be informed.
Detailed below are the requirements regarding the submission of plans:
Include all dimensions
Detail all building materials to be used
Show a ground plan and an elevation/perspective drawing
Details must prove the structural stability
Approval for a booth from a previous show will not be accepted as proof of approval and plans must be re-submitted for every show
Approval must not be assumed until written approval is received from the SBC Events team.
When written approval has been received for the original design, no alteration may be made without the approval of the SBC Events team.
All plans, calculations and documentation must be in English or Portugese and should clearly state the exhibiting company's name, booth number and the contact name and company of the contractor responsible for the booth
A booth plan approval form, method statement, risk assessment and health and safety declaration must be submitted with the plans. You may choose not to use the forms provided in this manual and use your own templates instead.
As well as sign-off from the organisers, it is a legal requirement for any event construction to be signed off by an architect or engineer. The certificate must be issued by CREA/RJ (Conselho Regional de Engenharia e Arquitetura) or CAU/RJ (Conselho de Arquitetura e Urbanismo) and should be uploaded via the Virtual Shop and must include:
Structure Assembly
Low Voltage Electrical Distribution
Load Test for stands with two floors and/or mezzanine
Proof of payment
Copy of CAU/CREA - RJ license of the professional responsible for the ART/RRT
The following contact will be able to assist you:
ENGESTI - Engenharia e Segurança do Trabalho
(11) 9 4758-3810
E-mail: engestiseguranca@gmail.com
Please upload a copy of your ART or RRT certificate via the Virtual Shop.
You have a legal obligation to build your stand to the required standards of the venue and local authority. To ensure that you are building your stand to the correct regulations, professional scale drawings showing all proposed construction must be submitted and approved.
SBC has appointed PUDIM as the health and safety partner for the event. PUDIM will review all space-only stand plans and support health and safety documentation. All exhibitors with space-only stands, whether using a contractor or building their own stand, must pay a Stand Plan Inspection fee. Payment can be made directly through the Virtual Shop.