If you are involved in, or witness an accident or near miss while on site, please report it to the Organizer’s Office immediately.

Secure your hotel today for SBC Summit Americas 2026 by clicking Here

For additional assistance, or to reserve via phone, please contact the call center at 702-551-6004 (Monday-Friday 6am-3pm PST)

Together with our Housing Partner, Connections Housing, we have negotiated special rates for all SBC Summit Americas Attendees. When you book your stay at any of our participating hotels, you get great rates and amenities, proximity to the conference and exhibition and unmatched networking opportunities. Enjoy the convenience of nearby lodging, the comfort of top-notch hospitality and the peace of mind that comes with special pricing. We encourage all delegates to book their accommodations soon as possible hotels are expected to sell out very quickly due to the World Cup festivities. View a full list of hotels by clicking the link above. 

Important Benefits of Booking with SBC & Connections Housing 

Guaranteed Lowest Rates

We’ve secured the lowest rates for our delegates so you can spend less time worrying about travel and more time focused on your business. Hotel rates within our block start at just $159 a night!

Transparent Pricing 

Enjoy complete transparency with no hidden fees on our negotiated room rates. What you see is exactly what you pay.

Exceptional Service

By booking within the exclusive SBC Summit Americas block you will benefit from the outstanding customer service provided pre, during and post event, making sure your accommodation experience is as smooth as possible.

No hidden fees, payments or contracts required

Reserve now to lock in your low rate and pay later - No deposit required! 

Group Booking Perks

Benefit from enticing offers when booking for groups, ensuring a seamless and cohesive stay for your team or colleagues.

Reserve your room today and make the most out of your SBC Summit Americas experience! 

For additional assistance, or to reserve via phone, please contact the call center at 702-551-6004 (Monday - Friday 6:00 AM - 3:00 PM PST)

BEWARE OF HOUSING SCAMS

We have been made aware that certain companies are targeting SBC Summit Americas exhibitors and attendees to secure hotel rooms through them. Connections Housing is our official housing partner and all legitimate housing updates will come directly from the SBC Summit Americas team or Connections Housing. These third-party companies are attempting to contact our customers claiming to provide official accommodations but they are not affiliated with the brand and we cannot guarantee their legitimacy. The only way to ensure you are booking rooms in our official hotel blocks is to book directly from the links and/or phone numbers listed on our website. SBC/Connections Housing will never call you directly to book your hotel room.

The consumption of alcohol is not permitted during buildup and breakdown. The venue has a strict drugs and alcohol policy which allows them to offer to test or eject from site any contractor suspected of being under the influence of drugs or alcohol.

Selling alcohol for consumption at the show is not permitted.  However, if you wish to provide drinks at your booth to visitorsthis MUST be ordered through Savor at Broward County Convention Center:  catering@ftlauderdalecc.com 

Deadline: May 8, 2026

Catering Menu

Should you require any Audio Visual needs they can be ordered through The Expo Group. Make sure to order early as the discount deadline is May 4th. Click here to order services: https://expoportal.com/202509026/home

If you are a contractor and just looking for standard pricing please reach out to scammarata@theexpogroup.com and jleroy@theexpogroup.com. 

Lighter-than-air balloons (i.e. helium), 'glitter' and confetti are NOT permitted in the building. At no time are helium tanks permitted in the building.

All booths at SBC Summit Americas are ‘‘Space Only” booths. The term "Space Only Booth" refers to renting a space on the exhibition floor. There will be no walls, floor coverings, or stand fittings provided, and you will be responsible for arranging them at your own expense. Booth design is your responsibility, and must be capable of being built and dismantled within the deadlines; please refer to the exhibition timetable for the build-up and breakdown schedule.

When you arrive on-site, the area of the booth will be marked out on the venue floor. It is your responsibility to ensure that the booth is built to the correct floor markings. If you are unsure of these please contact the organiser’s office before commencing build.

We have created some turnkey booth packages especially for SBC Summit Americas  to help make your planning for the event even easier.If you are interested in a booth package, please contact your Customer Success account manager.

Booth package options

You have a legal obligation to build your booth to the required standards of the venue and local authority. To ensure that you are building your booth to the correct regulations, professional scale drawings showing all proposed construction must be submitted and approved.

The design of your booth must be such that it can be erected and dismantled within the time available. A method statement for the construction process must accompany these plans along with a risk assessment and health and safety declaration. The Organizer reserves the right not to allow the build of your booth to begin if plans have not been submitted and approved prior to the show.

Please upload a complete set of your plans (which include all measurements), method statement and risk assessment to your exhibitor portal, for approval.  If you have any issues please contact: lucy.brackpool@sbcgaming.com.

Detailed below are the requirements regarding the submission of plans: 

• Include all dimensions

• Detail all building materials to be used

• Show a ground plan and an elevation drawing

• Details must prove the structural stability.

• Approval for a booth from a previous show will not be accepted as proof of approval  and plans must be re-submitted for every show

Approval must not be assumed until approval is received from the Head of Events, Lucy Brackpool.

• When written approval has been received for the original design, no alteration may be made without the approval of the Head of Events, Lucy Brackpool.

• All plans, calculations and documentations must be in English and should clearly state the exhibiting company's name, booth number and the contact name and company of the contractor responsible for the booth

A booth plan approval form, method statement, risk assessment and health and safety  declaration must be submitted with the plans. You may choose not to use the forms provided in this manual and use your own templates instead

DOUBLE -DECKER BOOTHS / BOOTHS OVER 300SFT 

For multi- level exhibits or booths larger than 300ft require a structural permit. Two copies of the booth plans, structural permit and application need to be submitted to Broward Country Convention Centre for review by their Fire Department. Plans must be scaled signed and dated by a certified structural engineer.  The structural permit form can be found HERE.and should be submitted to: lucy.brackpool@sbcgaming.com (60) days before the event.

• All electrical works must be carried out by the official event contractor; Edlen. 
• Booth construction height limit is restricted to 16ft + 6.5ft for rigging (5m + 2m for rigging) . Construction heights are subject to event rules and regulations.
•  For covered exhibitors or multi- level exhibits or booths larger than 300ft require a structural permit. Two copies of the booth plans, structural permit and application need to be submitted to Broward Country Convention Centre for review by their Fire Department. Plans must be scaled signed and dated by a certified structural engineer.  Please see multi-level (double-decker) section of this exhibitor manual for further details or email lucy.brackpool@sbcgaming.com
  • Multi-level (double decker) booths or booths with covered structures must adhere to the following: 
    • Exhibit structure should be furnished with a battery-powered smoke detector on the interior of the structure. 
    • Each enclosed area shall include fire extinguishers with a minimum class of 2A10BC, dry chemical fire extinguisher.
    • All covered booths larger than 300sqft shall require a sprinkler system as per NFPA 101.
    • Upper levels may NOT have a 'cover' of any kind (e.g. roof, ceiling, tenting, lattice, fabric)
    • Guardrails should be at least 42" (1.07m) in height and have intermediate rails throughout with a four inch (15.24cm) sphere cannot pass.
    • Stairs should be:
      • A minimum of 3ft in width.
      • Equipped with handrails
      • Risers maximum height of seven inches, and a minimum height of four inches. 
      • Treads shall be minimum of eleven inches. 
      • Spiral stairs are not permitted.
    • Upper level floor system should support a live load of 100lbs per square foot. 
    • Two exits are required or every 300sqft of occupied space.
• All booths will require complete outside walling of their booths. It is the responsibility of the booth owner to complete and not the neighboring companies responsibility.
• Walling in Open Sides (for island sites only). Any open side of a stand space must remain at least 50% unobstructed by solid walls or structures. This requirement ensures clear sight lines across the show floor and supports fair visibility for all exhibitors. Where a larger wall does not adversely impact neighboring stands or overall visibility, concessions may be granted at the Organizer’s discretion. Contact events@sbcgaming.com with any questions.
  
• Dividing walls must be built between your booth and adjoining booths, extending to the boundaries of your booth. Any exceptions must be agreed in advance with the Organizer. 
  • The booth build (not including rigging) should be to a maximum height of 16ft (5m) and a minimum height of 8ft
  • You must supply walling to your own booth and not use the back walls provided by other booths. 
• All booth construction must be completely self-supporting and no fittings or painting may be made to any part of the venue structure.
  • All cladding of columns must be self-supporting and access must be made available to any services on these columns.
• No part of the booth construction, including rotating signs, or any exhibits may protrude into the gangways or over neighboring booths.
  • No item of display may project over the perimeter of the booth into the gangways.
  • All booth construction and displays must be made from fireproof materials and installed to the satisfaction of the authorities.
  • All lockable doors to store rooms, kitchens, meeting rooms, etc must have a vision panel in case  of an emergency.
• Platforms must be of a strength and stability sufficient to carry and distribute the weight of booth fittings and exhibits with regard to the loading limits of the venue floor.
• Any booth with a platform or raised floor must ensure that it is easily accessible to any wheelchair-bound visitor. You must either install a ramp with handrails on both sides or ensure that someone is available on the booth space to assist.
• Open corners of booth floors and platforms should be splayed, rounded and angled, if not protected by heavy exhibits, to avoid sharp corners and tripping hazards
  
• Professional scale drawings showing all proposed constructional details must be submitted and approved prior to the build-up of the show.
• A method statement, risk assessment, a copy of your insurance certificate and health and safety declaration must be submitted with your booth drawings. 
• Any presentations/demonstrations likely to interest large groups of visitors must be located towards the centre of the booth and clearly shown on booth drawings.
• The design of your booth must be such that it can be erected and dismantled within the time available.
• If you intend to do construction work on-site please be considerate to others. Please do not off-load, work or paint in other peoples’ booth areas as this can be a source of irritation to fellow exhibitors arriving to set up their booth.
• The use of welding equipment, open flames or smoke emitting materials as part of an exhibit must be specifically approved on an individual basis by Broward County Fire Marshall. Written specifications may be submitted to the Event Coordinator of the facility to request Fire Marshall approval. Please contact lucy.brackpool@sbcgaming.com  if you intend to carry out any hot works. 
• The use of liquefied petroleum gases inside the building is strictly prohibited.
• You are responsible for the actions of any contractor you employ to work for you and will be held responsible for misconduct by them. Any damage caused by your contractors will be charged directly back to you.

Please see the timetable for buildup and breakdown on the event schedule tab.

The Expo Group has been designated the official drayage contractor, and is responsible for receiving, unloading, warehousing, delivering shipments to the booth, storing of empty crates, reloading and processing of all exhibitors freight shipments.

All inbound & Outbound shipments must be booked through The Expo Group whether it is an advanced shipments or a direct shipment.

The Expo Group will deliver all of your shipped items to your booth area in order for your contractor to begin the booth build, full details on drayage can be found in the Drayage and Shipping section of the manual.

Empty Crate Storage

Properly labelled empty containers will be removed and returned to the booth at the close of the show. Empty labels will be available at the Service Desk. The exhibitor is responsible for the removal of all old labels and labelling of the empty containers. The Expo Group will remove all properly labelled empties for storage, but is not liable for valuables in storage.

Full information on shipping along with delivery addresses and deliver labels can be found in the exhibitor kit portal: https://expoportal.com/202509026/home

The SBC Summit Americas  hall aisles will be carpeted however you will need to order any carpet or floor covering for your booth. Please note that your space only booth does not come with any carpet.

If you require carpet or floor covering please visit The Expo Group portal:  https://expoportal.com/202509026/home

If you are a contractor and just looking for standard pricing please reach out to ExhibitorService@theexpogroup.com 

Savor SMG/ASM Global is pleased to be able to work with all requests, no outside food or beverage is allowed within the Broward County Convention Center. Savor SMG/ASM Global is the exclusive provider of all food and beverage for the Broward County Convention Center and our liability insurance only allows for original manufacturer/producers to distribute food items (including bottled water). Your Catering Event Manager is happy to work with you to assist with any special requests. Catering menus can be found HERE

 catering@ftlauderdalecc.com

Cleaning is an exclusive service. This includes all floor services and trash removal. Orders received after the deadline or without payment will be charged the Standard price.

Prices are based on the total square footage of the booth regardless of the area to be cleaned. Exhibit and furnishings wipe down not included.

Cancellations received 10-days or less prior to the first day of exhibitor scheduled move-in will be billed at 100%. Cleaning includes emptying wastebasket within your booth at the time of vacuuming and/or shampooing. 100 square foot minimum applies for all services listed.

Excessive trash will be subject to an additional fee for dismantling and disposal.

Order online at https://expoportal.com/202509026/home

If you are a contractor and just looking for standard pricing please reach out to scammarata@theexpogroup.com and jleroy@theexpogroup.com.

As the official Service Contractor, The Expo Group is the exclusive service provider for freight services. Material Handling is the unloading of your materials, up to 2.5 weeks of advance storage at the advance warehouse address, delivery to your booth, handling of empty containers to and from storage, and removal of your materials from your booth for reloading onto your outbound carrier. There are two options for shipping your freight - either to the advance warehouse or directly to the show site.

Advanced Warehouse

The Expo Group are able to accept and store items in their advance warehouse from May 4 . The last day they will accept deliveries without a surcharge is May 28, 2026. If you need to send items before May 4, you may be liable to pay storage fees based on the specs and duration.  

• To ensure timely arrival of your materials at show site‚ freight should arrive by the deadline date noted on the Quick Facts. Freight will be accepted after the deadline date‚ however additional charges will apply.
• The warehouse will receive shipments Monday through Friday, except holidays. Refer to the Quick Facts for warehouse hours.
• The warehouse will accept crates‚ cartons‚ skids‚ trunks/cases and carpets/pads. Loose or pad-wrapped material must be  sent directly to show site.
• All shipments must have a bill of lading or delivery slip indicating the number of pieces‚ type of merchandise and weight.
• All shipments must be accompanied by certified weight tickets. Shipments received without these certified scale tickets will be rejected by The Expo Group.
• Shipments received without receipts or freight bills, such as Federal Express and UPS, will be delivered to the booth without guarantee of piece count or condition.
• Warehouse freight is typically delivered to the booth prior to exhibitor set up.
• All shipments to the advance warehouse or show site must be marked PREPAID on your bill of lading. Any Collect shipments will be refused, and Exhibitor/EAC/Shipper shall be liable for any shipping charges or expenses related thereto

*IMPORTANT If shipping any gaming equipment it must be packed and labeled separately in order to receive the discounted material handling. See the Material Handling Page for full pricing and information.   

Advanced Warehouse:

Exhibiting Company Name / Booth #______
SBC Summit Americas 2026
c/o The Expo Group & PGL
11431 NW Street, Bldg 8, Ste 24
Miami, FL 33178
Warehouse Hours: Monday-Friday 9:00 am-3:30 pm

Shipping Labels for the Advanced Warehouse are linked here 

Direct to Show Site:

Should you wish to send your items directly to the exhibition venue, this MUST be June 6or after during exhibitor move in hours. Any items sent outside of this are at risk of being sent away.

• Freight will be accepted only during exhibitor move-in.
• Please refer to the Quick Facts for the specific exhibitor move-in dates and times.
• All shipments must have a bill of lading or delivery slip indicating the number of pieces‚ type of merchandise and weight.
• Certified weight tickets must accompany all shipments.
• Shipments received without receipts or freight bills, such as Federal Express and UPS, will be delivered to the booth without guarantee of piece count or condition.

Exhibiting Company Name / Booth #______
SBC Summit Americas 2026
c/o The Expo Group
Broward County Convention Center - Halls B & C
1950 Eisenhower Blvd
Ft Lauderdale, FL 33316

Exhibitors must be available on the booth to accept and sign for deliveries. If you cannot be at your booth to receive your delivery please contact the official forwarder to arrange for them to accept your delivery.

*IMPORTANT If shipping any gaming equipment it must be packed and labeled separately in order to receive the discounted material handling. See the Material Handling Page for full pricing and information.

Shipping Labels for Direct to Show Site are linked here 

HOW DO I ESTIMATE MY MATERIAL HANDLING CHARGES?

• Charges will be based on the weight of your shipment. Each shipment received is billed individually. All shipments are subject to reweigh.

• Locate the rate that applies to your shipment(s) on the Material Handling Form then multiply the rate by the weight of your shipment in pounds.

• The above services‚ whether used completely or in part‚ are offered as a package and the charges will be based on the total inbound weight of the shipment.

Further information can be found in the exhibitor kit: https://expoportal.com/202509026/home

Further information on material handling and rates can be found here. 

Please do not attach anything to the fabric of the building and take care when constructing your booth, as any damage caused by paint, stickers, nails, screws, etc, will be charged to you

Please ensure that you consider accessibility to your products and services for disabled people when designing your booth. This may include (but not exclusively) providing wheelchair access ramps, induction hearing loops, low level desks, transaction aids and appropriate signage.

https://ordering.edlen.com/

1. Order with payment & floor plan (for island booths or any booth requiring distribution of electrical services) must be received no later than the deadline date on the order form for advance payment rates to apply. Orders received without payment and required floor plan will not be guaranteed advance rates. Orders received after the deadline date will be charged at the regular rate. A purchase order or photocopy of a check are not considered valid forms of payment for securing advanced rate.

2. To receive advance rates a complete order inclusive of a scaled electrical layout must be received before the advance payment deadline date. The scaled layout must match the order and include power locations and orientation. Any changes or additional services received after the deadline date will be charged the regular payment price.

3. In the event order totals are calculated incorrectly, Edlen reserves the right to make the necessary corrections and charge the corrected amount. Exhibitors will be notified by email of any such corrections.

4. Outlet rates listed include bringing services to one location at the rear of inline and peninsula booths.

5. Outlet rates listed do not include the connection of any equipment, special wiring, or distribution of the outlets, to other than the standard locations within the booth space. Distribution to all other locations regardless of booth type require labor and is performed on a time and material basis. Exhibitors are invited to contact the local Edlen office to discuss any additional costs that may be incurred.

6. A separate outlet must be ordered for each location where an electrical service is required. 5 amps or 500 watts is the minimum amount of power that can be ordered for any one location. Power must be ordered according to peak amperage ratings.

7. Island Booths - Booths that require power to be delivered to multiple locations within their booth space incur a minimum (1) hour labor charge for installation. The removal of this work will be charged a minimum (1/2) hour or (1/2) the total time of installation. Material charges will apply. Return a floor plan layout of your booth space indicating a main distribution point and all outlet locations with measurements and orientation. If a main distribution point is not provided, Edlen will deliver to the most convenient location.

8. There is a total (1) hour or (1/2) hour installation and (1/2) hour removal charge for Island Booths that require delivery to one location.

9. Labor rates are based on current wage scales and are subject to change in the event of a wage increase after rates have been published. A minimum charge of (1) hour labor will apply for all installation work. The removal of this work will be charged a minimum of 1/2 hour or 1/2 the total time of installation, plus material.

10. Edlen Supervision—A supervisory charge of 10% of the prevailing labor rate will apply to all labor that exceeds one hour.

11. For a dedicated outlet, order a 20 amp outlet.

12. No inverters, self contained power supplies or devices that convert battery power to 120 volt power allowed.

13. In the event 1000 watt overhead quartz lights cannot be mounted to existing catwalks in the convention hall, lift and labor charges will apply. Contact our local office to discuss any additional charges.

14. Edlen employees are authorized to cut floor coverings when essential for installation of services unless otherwise directed.

15. Edlen is the exclusive provider of all material and equipment used in the distribution of temporary electrical services throughout the exhibit hall including the exhibitor booth space. This material is provided on a rental basis ONLY and remains the property of Edlen. It shall be removed only by Edlen employees.

16. Any extension cords or power strips ordered on the front of this form should be picked up at the Exhibitor Service Center. Credit will not be not issued for unused items.

17. Standard wall and other permanent building utility outlets or sockets are not part of a booth space and may not be used by exhibitors unless electrical services have been ordered through Edlen.

18. All equipment regardless of source of power, must comply with federal, state and local codes. Edlen reserves the right to inspect all electrical devices and connections to ensure compliance with all codes, for which labor charges can be incurred. Edlen is required to refuse connections where the Exhibitor wiring or equipment is not in accordance with electrical codes.

19. All electrical equipment must be properly tagged and wired with complete information as to the type of current, voltage, phase, cycle, horsepower, etc., required for operation.

20. All Exhibitors’ cords must be a minimum of 14 gauge, 3 wire and grounded. Two (2) wire extension cords are not allowed. All exposed, non-current carrying metal parts of fixed equipment which are liable to be energized, shall be grounded.

21. Payment in full must be rendered during the event. Exhibitors ARE NOT billed for services provided. Services may be interrupted if payment is not received.

22. Credit will not be given for services installed and not used. All orders are subject to a 25% cancellation fee if cancelled in writing and received by Edlen (21) calendar days or less prior to the first contracted event move in date. Except sales tax, Edlen will not refund overpayment in amounts less than $50.00 unless specifically requested in writing.

23. If the event is cancelled within 90 days prior to the first contracted event move-in day all orders are subject to a 25% cancellation fee. No refunds will be issued for events cancelled on or after the first contracted event move-in day.

24. Claims will not be considered or adjustments made unless filed in writing by Exhibitor prior to the close of the event.

25. Exhibitor holds Edlen harmless for any and all losses of power beyond Edlen’s control, including, but not limited to, losses due to utility company failure, permanent power distribution failure, power failure caused by vandalism, faulty Exhibitor equipment or overloads caused by Exhibitor.

26. It is agreed that in the event it becomes necessary to turn this matter over to an attorney for collection, or to file a lien, or foreclosure, or otherwise, Exhibitor will pay Edlen its attorney fees or applicable agency fees.

27. A service charge of 1.5% per month on any unpaid balances will be assessed starting 10 days after date of invoice. A $25.00 service charge will be assessed for all returned checks and credit cards. Exhibitor agrees to reimburse Edlen for all applicable rental taxes.

28. Exhibitor hereby agrees to all terms and conditions outlined on all order forms and the Edlen General Data Protection Regulation (GDPR) privacy policy which can be reviewed by visiting: https://ordering.edlen.com/ LegalNotices/Terms-Edlen-GDPR.pdf

Health & Safety Information

The contents of this section act as a guide only and are not intended to be a complete statement of law or other regulations. Where necessary, further advice can be obtained from the Organisers.

SBC Events are committed to providing, maintaining and promoting the highest standards of Health, Safety & Welfare at all of our events. All exhibitors and contractors at the event are expected to ensure that they provide a safe place and system of work. Successful safety management requires the commitment, involvement and cooperation of all those on-site at an event.

Your Health & Safety Obligations

As an exhibitor, you have a legal duty of care for the safety of anyone who may be affected by your activities. You are ultimately responsible for all aspects of safety on your booth during the buildup, open period of the show and during the breakdown. Where you contract out the building and finishing of your booth you are still vicariously responsible for the activities of your contractors. 

It is your responsibility to ensure you have completed the relevant Health & Safety forms and documents, as described below:

• All exhibitors must complete a Risk Assessment for their booth, relating to the entire exhibition

• All exhibitors must order passes for the exhibition in advance. Please see the “Badges” section of the manual.

Working at Height

A person is working ‘at height’ if there is a possibility of their being injured from falling, even if they are working at or below ground level.

 The Working at Height Regulations refers to 'duty holders': employers, self-employed and employees. This includes all contractors and exhibitors (for example, when accessing areas above floor level to dress booths). 

 Duty holders’ responsibilities are to ensure that:

 No work is done at height if it is safe and reasonably practicable to do it other than at height.

•  Ensure that the work is properly planned and organised, appropriately supervised and carried out in as safe a way as is reasonably practicable.

• Plans are in place for emergencies and rescue.

• A suitable and sufficient risk assessment is carried out and the significant findings recorded and acted upon.

• They do all that is reasonably practicable to prevent anyone falling.

• All work at height takes account of conditions that could endanger health and safety.

• Those involved in work at height are trained and competent.

• The place where work at height is done is safe.

•  Equipment for work at height is appropriately inspected.

•  The risks from fragile surfaces are properly controlled.

• The risks from falling objects are properly controlled.

Equipment used for work at height must be suitable for the task.  All equipment must be industrial quality (including ladders; domestic quality ladders are not permitted).

Broward County Convention Center provides emergency first aid assistance to anyone who needs it. Please contact the nearest security personnel or the organiser’s office for help.

If you believe an ambulance needs to be called, please ensure that this request is directed to the venue’s security team. The staff’s knowledge of the venue and where to direct the ambulance could save vital time.

Please find a link to the SBC Summit Americas floor plan here

Gaming activities include raffles, lotteries, prize draws and some charity collections, where profit-making occurs.  Licences are required for such activities, so it is vital that you contact your SBC contact at least 6 weeks before the event to inform them of any intention to hold gaming activities at your booth.

In order to help us ensure that we comply with the licensing authority and venue regulations, all gangways at the show must be kept clear at all times, including during build-up, the open period and breakdown. 

Exhibits, furniture and other items belonging to your booth must not encroach beyond the boundary of your booth space.  This is to ensure that escape routes are unobstructed in case of emergency evacuation.                                           

Any rigging MUST be carried out by The Expo Group and MUST be ordered through the Exhibitor Kit portal: https://expoportal.com/202509026/home

• The maximum stand height is 5m tall, you are permitted to have rigging in addition, however, the height of the stand + rigging should not exceed 7m tall. This is measured from the venue floor to the top of the banner / truss.

• Hanging banners above your booth are only permitted for stands bigger than 16 x 16 ft  or 256sqft or over. No hanging banners are permitted for stands smaller than this.

• All rigging must be positioned with a minimum 4 foot gap from the neighboring stand

• All banners must not exceed the dimensions of your stand
• All ground based constructions must be completely free standing. It is not permitted to have any ground based walling supported via the venues rigging points.

VENUE RIGGING CAD PLANS CAN BE FOUND: HERE

It is essential that you take out adequate employee and public liability insurance against personal injury, damage to or loss of exhibits, etc.  For SBC Summit Americas  you require cover no less than $2,000,000 employee and public liability. The event organisers must see a copy of your insurance document before you will be permitted to build your booth.

SBC can offer you the ability to participate in its own Exhibitor Indemnity scheme. The details of what is included in this scheme are set out on the linked Summary Sheet. It is available to purchase from SBC at a one time cost of USD$187.50 

All labor must be booked through https://expoportal.com/202509026/home and it is mandatory that you book labor for the build and breakdown of your booth and any other work that needs to be carried out.

If you plan on hiring a service contractor(s) other than the official contractor selected by SBC, you must submit this authorization form with all the required documentation for each contractor individually (see below) to The Expo Group.

NOTE: For services such as electrical, plumbing, telephone, cleaning and material handling, no contractor other than the official contractor may be appointed. The exhibitor shall control/operate only the material and equipment that he/she owns and that is to be used only within the booth space. The Official Service Contractor will provide all usual trade show services, including labor. Labor supervision, however, may be provided by the exhibitor. The exhibitor may also appoint either the official contractor for labor supervision or a qualified non-official contractor.

Official Show Contractors:

• Ensure orderly and efficient installation and removal of exhibits.

• Assure the distribution of labor to all exhibitors according to need.

• Provide sufficient labor to satisfy the requirements of exhibitors and for the show itself.

• See that the proper type and limit of insurance are in force.

• Avoid any conflict with local union regulations and requirements.

Should an exhibitor wish to employ the services of a contractor other than the Official Show Contractor, the following conditions must be met:

• The exhibitor must inform The Expo Group of the name and address of the contractor and the work to be performed by completing the Authorization below. The Authorization must be received by The Expo Group no later than 30 days prior to the show first move-in date. If notification is not received by the deadline, The Expo Group labor must be used for all work and the EAC will be permitted to supervise the labor only.

The contractor hired by the exhibitor must:

• Provide no later than 30 days prior to the show’s first move-in date a Certificate of Insurance with at least the following limits: Commercial Liability not less than $1,000,000 each occurrence/$2,000,000 general aggregate, Workers Compensation Insurance, including Employer’s Liability coverage, in a minimum amount not less than $1,000,000; Auto Liability not less than $1,000,000 each occurrence, naming The Expo Group (the General Contractor), SBC/ Organizer and Broward County Convention Center as additional insured, except for Workers Compensation.

• Agree to abide by all rules and regulations of the show and union rules and regulations.

• Wear identification badges at all times. Temporary labor badges will be provided. Badges will be issued only to representatives of approved EAC to supervise, install, dismantle, or maintain exhibits and exhibit-related equipment

LABOR

To assist you in planning for your participation in this upcoming exposition, we are certain you will appreciate knowing in advance that union labor may be required for certain aspects of your exhibit handling. To help you understand the jurisdiction the various unions have, we ask that you read the following:

Booth labor is available to assist with unpacking, installation and dismantle of your booth and Packing your exhibit properties after the show.

• You may choose to supervise the labor on your own, or your exhibit can be set up prior to your arrival under The Expo Group (TEG) supervision.

• Rates listed below are per hour, whenever possible, all work will be performed on Straight Time (ST) hours.

• Orders received after the deadline date or received without payment will be billed at the standard rates.

• Exhibitors must check-in with TEG Service Desk to confirm they are ready for their labor and return to the TEG Service Desk to sign out the personnel upon completion of work. Failure to pick up personnel at the requested time will result in an assessment of a one (1) hour cancellation charge.

• Start time guaranteed only at start of working day.

• A one (1) hour minimum will apply and is billed in half (½) hour increments thereafter. The hours billed will include the time necessary for workers to report to the booth. Please review and approve hours worked upon checkout.

• Labor must be cancelled in writing at least two (2) business days prior to the scheduled date to avoid a one (1) hour cancellation charge.

• Dismantle labor is not available until at least one (1) hour after the show closes. This is to allow for removal of aisle carpet and sufficient time for empty containers to be returned to the booth space.

• TEG Supervised Labor will be completed at our discretion. Whenever possible, all work will be performed on straight time hours.

STRAIGHT TIME: Monday-Friday, 8:00am-4:30pm

OVERTIME: Monday-Friday,4:30pm-12:00am; Saturday & Sunday 8:00am-12:00am

DOUBLE TIME: Monday-Sunday,12:00am-8:00am; All Holidays

FULL INFORMATION CAN BE FOUND: 

https://expoportal.com/202509026/home

Any property found should be handed to the event organisers.

Covered exhibits over 300 square foot or  multi- level exhibits require a structural permit. Two copies of the booth plans, structural permit and application need to be submitted to Broward Country Convention Centre for review by their Fire Department. Plans must be scaled signed and dated by a certified structural engineer.  The structural permit form can be found HERE.and should be submitted to: lucy.brackpool@sbcgaming.com (60) days before the event.

• Exhibit structure should be furnished with a battery-powered smoke detector on the interior of the structure. 
• Each enclosed area shall include fire extinguishers with a minimum class of 2A10BC, dry chemical fire extinguisher.
• All covered booths larger than 300sft shall require a sprinkler system as per NFPA 101.
• Upper levels may NOT have a 'cover' of any kind (e.g. roof, ceiling, tenting, lattice, fabric)
• Guardrails should be at least 42" (1.07m) in height and have intermediate rails throughout with a four inch (15.24cm) sphere cannot pass.
• Stairs should be:
  • A minimum of 3ft in width.
  • Equipped with handrails
  • Risers maximum height of seven inches, and a minimum height of four inches. 
  • Treads shall be minimum of eleven inches. 
  • Spiral stairs are not permitted.
• Upper level floor system should support a live load of 100lbs per square foot. 
• Two exits are required or every 300sqft of occupied space.

Exhibitors and contractors are obliged by law to reduce the risk of hearing damage to employees to the lowest level reasonably practicable.  Hearing protection is required for staff working at noise levels in excess of 80 dB (A).

To ensure that the show is not disturbed please keep music and noise at a level where your fellow neighbours are able to hold conversations and take phone calls.

The Greater Fort Lauderdale/Broward County Convention Center is conveniently connected to the Parking Garage via covered, air-conditioned skywalk. Featuring 1,500 spaces, Parking Garage is well-illuminated, and security patrolled.

Rates are subject to change. No overnight parking is allowed. No oversized, Max height: 6’-8”. Parking Garage accepts MasterCard, Visa, Discover, American Express, and Apple Pay. The Broward County Convention Center is a cashless facility.

Disabled parking spaces are available adjacent to the elevators on each level. There is no charge to park handicap vehicles if any of the following conditions apply:
1. The visitor has a Florida toll decal
2. The vehicle has a mechanical chair lift
3. The vehicle has hand controls

Please feel free to hire promotional staff for your booth at SBC Summit Americas 2026. Promotional staff are permitted to walk around the exhibition and networking areas. Please ensure that your promotional staff are appropriately dressed.

Please note that they are not allowed to hand out any promotional material in the conference rooms. Promotional drops are also not permitted in conference rooms or networking areas, and these will be removed onsite. 

Events & Office Consultants, Inc.

Ellen Balzebre 

ellen@eocpeople.com

Before an exhibitor or contractor participates in the event, they must conduct their own risk assessment and fire risk assessment, identifying any significant hazards they present on site as well as ways to minimize and control those hazards.

Simple advice and forms are provided to help you with your risk assessment.  Please see the Health and Safety Documents section for details.

Security is provided for the show throughout build up, open periods and breakdown. Please assist us by wearing your exhibitor pass at all times.  Entry to the hall will not be permitted without a pass.

 Please take account of the following security advice from the venue:

• Consult the exhibition security company for advice on securing items at your booth.  There may be overnight storage for valuable items.

• If there are no secure storage facilities on site, make sure you take any valuable items home each night.

•  At any time during the build-up, the open period, or the pull-out of the show, you should not leave your booth unattended. Do not leave the hall until all visitors have departed each evening.

• Do not position desirable items at the front of your booth, where you may not be able to keep an eye on them.

• Ensure you have enough staff so that the booth is not vulnerable to thieves. Do not ask a neighbouring exhibitor to watch over your booth while you go for a break. They may become busy and not be able to keep an eye on your booth.

• Remove all portable or valuable items from the booth on the evening the show closes. Do not leave them until the following day for collection.

• Arrive in time for the show. Ensure your booth is staffed at least 15 minutes before show open time each day, but remember that the hall is open from 0800 hours.

• Use a lockable cabinet to store your personal possessions during the show open hours.  You should be able to hire one from the appointed furniture company.

• Use a night sheet. If you have a shell scheme booth, you should be able to hire one from the booth fitting company.

• Hire an alarm for your booth if you are exhibiting valuable or portable items. These should be available from the show security company.

• If you are a victim of theft please report it immediately to the show security company.

If you are planning to use any special effects on your booth, you must inform the organiser as soon as possible. Special effects include lasers, strobe lights, pyrotechnics and smoke machines. The information which will be required includes a risk assessment and full details of the operator and manufacturer. Certification from an independent specialist may also be required. Any cost involved will be the responsibility of the exhibitor 

Storage is not permitted behind stands or in void areas of the hall for fire safety reasons. Exhibitors should take responsibility for any items left in the stands. SBC does not take responsibility for any misplaced or missing items left overnight.

WHAT HAPPENS TO MY EMPTY CONTAINERS DURING THE SHOW?

• Pick up “Empty Labels” at The Expo Group’s on-site Service Center.

• Once your container is completely empty and no longer needed, complete the labels and place them on each container. Our team will collect labeled empty containers periodically to be placed in storage that is non-accessible during the show.

• At the close of the event‚ empty containers are returned to all booths in random order. Depending on the size of the event, this process may take several hours. The empties returns start after all aisle carpet is removed from the show floor.

Accessible Storage;

What is Accessible Storage? An additional service for storing your exhibit materials that may need to be accessed during the event and that cannot be stored within the booth. This service is in addition to the material handling service and is limited to availability. It is not storage to ensure expedited or priority empty return at the end of the show.

• How much does the service cost? Accessible storage consists of a one-time set up fee and a daily storage fee based on square footage used. Additionally a labor fee applies each time materials are placed into or removed from storage.

• Accessible Storage is not monitored therefore not recommended for high value items.

• Please come to the Exhibitor Service Desk at show site for Accessible Storage stickers to place on your items.

• All materials remaining in accessible storage will be returned to the booth space at show close and billed at the prevailing labor rate.

 Broward County Convention Center is in close proximity to two airports; Fort Lauderdale-Hollywood International Airport (FLL) and Miami International Airport (MIA) to the

Fort Lauderdale-Hollywood International Airport (FLL)

• Distance: About 3 miles to the convention center.
• Transportation Options:
  • Taxi/Rideshare: A quick ride, usually around 10-15 minutes.
  • Airport Shuttles: Various hotels near the convention center offer complimentary shuttle services. Check with your hotel to see if they provide transportation.
  • Shared Shuttle Services: Companies like SuperShuttle and Go Airport Shuttle provide shared ride services from FLL to various locations, including the convention center. Reservations are typically recommended.
  • Broward County Transit (BCT):
    • Route 1: This bus route runs from the airport to the convention center. You can catch it from the airport terminal. It may involve transfers, so check the BCT website for the latest schedules and connections.
    • Tri-Rail: The Tri-Rail connects FLL to various destinations, including Fort Lauderdale. You would need to take a local bus or rideshare from the Tri-Rail station to the convention center.

Miami International Airport (MIA)

• • Distance: About 30 miles to the convention center.
  • Transportation Options:
    • Taxi/Rideshare: A longer trip, typically taking 30-45 minutes depending on traffic.
    • Metrorail:
      • Take the Metrorail from MIA to the nearest station (usually the Airport station). You will need to transfer to the Tri-Rail or a bus service at a nearby station.
    • Tri-Rail:
      • From the Metrorail, take the Tri-Rail north towards Fort Lauderdale. The ride takes about 30-40 minutes. Once you arrive at the Fort Lauderdale/Hollywood International Airport Station, you’ll need to take a local bus or rideshare to the convention center.
        

Car: You can drive and use parking facilities at the convention center. It’s conveniently located near major highways.

Rideshare: Services like Uber and Lyft are available and can drop you off right at the entrance, outside Hall B & C

Public Transit: The Broward County Transit system offers bus routes that can take you to the convention center. The nearest bus stop is typically within walking distance.

Taxi: Local taxi services can be called or hailed for a ride to the convention center.

Two wheeled trolleys are permitted during build-up and breakdown to deliver small items to your booth.

Larger deliveries and any delivery that takes more than 4 trips with a wheeled trolley will need to be taken care of by The Expo Group

Trolleys are only permitted on the exhibition floor outside show open hours for the safety of visitors.

If you intend to display a vehicle on your booth, please contact the event organisers to discuss further.

Any excessive trash which consists of display materials, carpet, padding, crates and/or pallets will be disposed of and charged both - a handling fee and disposal fee during move-out.

Excessive booth materials and/or literature left in the booth at the end of the published exhibitor move-out that is not labeledfor an outbound shipment will be considered abandoned and deemed as trash. The exhibitor will be charged for the removal and disposal of these items. Charges may include Installation & Dismantle Labor, Forklift/Rigging Labor, and/or Dumpster Fee.

Water & waste services are available at certain locations in the hall. If you require this service please contact lucy.brackpool@sbcgaming.com for more information.