Health & Safety

Your Health & Safety Obligations

 

As an exhibitor, you have a legal duty of care for the safety of anyone who may be affected by your activities. You are ultimately responsible for all aspects of safety on your booth during the build up, open period of the show and during the breakdown. If you contract out the building and finishing of your booth you are still vicariously responsible for the activities of your contractors. 

It is your responsibility to ensure you have submitted the relevant Health & Safety Documentation as described below:

  • Detailed Booth Plans - not required for booth packages arranged through SBC
  • Exhibitor Health & Safety Declaration - to be completed by exhibiting company
  • Certificate of Insurance - to be provided by the exhibiting company
  • Risk Assessment - to be completed by the contracted booth builder
  • Method Statement - to be completed by the contracted booth builder

Risk Assessment

It is a legal requirement that each exhibitor and contractor undertakes their own risk assessment and fire risk assessment prior to the event, listing the tasks to be undertaken, identifying any significant hazards they present on site, then listing ways to minimize and control those hazards. 

You can upload your own Risk Assessment documentation or make a copy and download our template here.


Method Statement

Your method statement should explain in detail how you intend to build your booth from delivery to completion.

You can upload your own Method Statement or make a copy and download our template here.


Insurance

It is essential that you take out adequate employee and public liability insurance against personal injury, damage to or loss of exhibits, etc.  For SBC Summit Americas you require no less than $2,000,000 employee and public liability. 

The contents of this section act as a guide only and are not intended to be a complete statement of law or other regulations. Where necessary, further advice can be obtained from the Organizers.

SBC Events are committed to providing, maintaining and promoting the highest standards of Health, Safety & Welfare at all of our events. All exhibitors and contractors at the event are expected to ensure that they provide a safe place and system of work. Successful safety management requires the commitment, involvement and cooperation of all those on-site at an event.

All exhibitors, service providers and Show Management personnel working on the show floor during move-in and move-out periods are required to wear approved personal protective equipment (PPE), such as CSA approved safety shoes, hard hats, harnesses, high visibility vests, gloves and safety eyewear and is to be used when warranted by safety considerations.  When working higher than 3 meters (10 ft) you must use fall protection. 

Children under 16 years of age are NOT permitted on the show floor during tear down or move-out. Please also note, proper protective equipment is required to be worn while all tear down and move-out activity is taking place.

It is your responsibility to ensure you have completed the relevant Health & Safety forms and documents, as described below:

  • All exhibitors must complete a Risk Assessment, Method Statement & Health and Safety Declaration for their booth, relating to the entire exhibition.
  • All exhibitors must submit a booth plan to SBC for approval prior to the event.
  • All exhibitors must order passes for the exhibition in advance. Please see the registration section of your company action plan. 

The Construction Design Management Regulation

There are many risks associated with the construction and deconstruction of events, there are now enforced controls to ensure that all employees, contractors and visitors are provided with a healthy and safe working environment while onsite. 

Everyone on site is responsible for preventing personal injury and damage to property, and to protect everyone from foreseeable work hazards at all locations.

Co-operation and participation of all employees, exhibitors, contractors and subcontractors is essential to obtain high standards of safety practices.

ALL Exhibitors and Contractors must be wearing appropriate clothing. High visibility jackets must be worn by ALL contractors and Exhibitors as well as appropriate footwear. Please note that those who do not conform with these rules may be refused entry into the venue.


Working at Height

A person is working ‘at height’ if there is a possibility of their being injured from falling, even if they are working at or below ground level.

The Working at Height Regulations refers to 'duty holders': employers, self-employed and employees. This includes all contractors and exhibitors (for example, when accessing areas above floor level to dress booths). 

Duty holders’ responsibilities are to ensure that:

  • No work is done at height if it is safe and reasonably practicable to do it other than at height.
  • Ensure that the work is properly planned and organized, appropriately supervised and carried out in as safe a way as is reasonably practicable.
  • Plans are in place for emergencies and rescue.
  • A suitable and sufficient risk assessment is carried out and the significant findings recorded and acted upon.
  • They do all that is reasonably practicable to prevent anyone falling.
  • All work at height takes account of conditions that could endanger health and safety.
  • Those involved in work at height are trained and competent.
  • The place where work at height is done is safe.
  • Equipment for work at height is appropriately inspected.
  • The risks from fragile surfaces are properly controlled.
  • The risks from falling objects are properly controlled.

Equipment used for work at height must be suitable for the task.  All equipment must be industrial quality (including ladders; domestic quality ladders are not permitted).